What Is Official Import from China?
Official Import from China is the process of bringing goods from China into Vietnam through international border gates, fully complying with the regulations of both Vietnamese and Chinese law. This method ensures that imported goods are legally protected, accompanied by valid documents, fully taxed, and cleared through official customs channels.
Required Documents:
- Sales Contract: records the agreement between buyer and seller.
- Commercial Invoice: specifies quantity, unit price, and shipment value.
- Packing List: describes packaging, number of packages, weight.
- Bill of Lading / Air Waybill: shipping document for sea or air freight.
- Certificate of Origin (C/O): determines origin for tax incentives.
- Other Certificates (if applicable): C/Q, quarantine, quality check, conformity declaration…
- Customs Declaration & Tax Receipts (VAT, import duty): as required by Vietnamese law.
Why Businesses Need Official Import from China
Chinese goods are affordable, diverse in designs, and available in all categories from consumer goods, machinery, industrial equipment to fashion. Therefore, more and more Vietnamese businesses and retailers choose official import from China to ensure legal compliance, sell easily on e-commerce platforms, issue invoices, and expand their business.
Benefits of Official Import from China
1. Legal and Transparent
Goods imported officially go through international border gates with complete documentation such as invoices, contracts, C/O, C/Q, packing list, bill of lading… enabling businesses to distribute with peace of mind.2. Long-Term Cost Savings
Compared to unofficial imports, official import minimizes legal risks, reduces unexpected costs from inspections, confiscations, or fines. It also allows VAT refunds when conditions are met.3. Assured Quality and Traceability
Officially imported goods must comply with regulations on quality, origin, and technical standards – helping businesses build credibility and consumer trust.4. Easier Business Expansion
Complete documents and invoices make it easier for businesses to enter supermarkets, e-commerce platforms, or distribution chains. They are also essential for attracting investment or bank loans.Information Required for Official Import
To proceed with official import, clients need to provide:- Product details: Name, description, quantity, dimensions, weight.
- Commercial Invoice: proof of transaction between buyer and seller.
- Packing List: details of items, packages, weight.
- HS Code: classification according to import/export tariff.
- Sales Contract (if available).
- Certificate of Origin (C/O) and Certificate of Quality (C/Q) if required.
- Special requirements for packaging, labeling, or inspection (if any).
Official Import Process with Việt Trung Company
- Submit Import Request: Client provides details including name, value, quantity, packing list, and invoice.
- Consultation & Quotation: Logistics team checks HS code, tariff, import conditions, then provides a detailed quote.
- Sign Entrustment Contract: Việt Trung acts as importer of record, taking full legal responsibility.
- Receive Goods at China Warehouse: Goods are sent to Guangzhou or other transit warehouses.
- Customs Declaration & Clearance: Việt Trung handles customs, pays duties, processes all documents.
- Transport to Vietnam: Choose road, sea, or air routes as needed.
- Final Delivery: After clearance, goods are delivered to client’s address.
Official Import Transportation Methods
Road Transport
- Transit time: 3–7 days.
- Pros: Flexible, cost-effective, suitable for fashion and consumer goods.
- Cons: Border congestion during peak seasons; limited load capacity; higher cost for large shipments compared to sea freight.
Sea Freight
- Transit time: 5–15 days.
- Pros: Ideal for FCL (full container) or LCL (consolidated cargo); best for heavy/bulky goods at lowest cost.
- Cons: Longer lead time, dependent on vessel schedules, requires domestic delivery service.
Air Freight
- Transit time: 1–3 days – fastest method.
- Pros: Safe, quick, suitable for urgent or high-value goods.
- Cons: High cost, weight limitations.
Forms of Official Import
Direct Import
- Vietnamese businesses use their own legal entity for import documents.
- Full control over quality, transactions, and negotiations.
- Requires import-export license and experience in handling documentation.
Entrusted Import via Việt Trung Company
- No legal entity required for client.
- Việt Trung manages documents, taxes, and full logistics.
- Best for individuals, small shops, or SMEs without import expertise.
Important Notes for Official Import
- Choose reputable suppliers and check samples in advance.
- Understand legal regulations and permitted import categories.
- Define proper Incoterms to avoid extra shipping costs.
- Always purchase cargo insurance for large or high-value shipments.
- Keep all documents, invoices, bills of lading, contracts for post-clearance audits.
Official Import Services at Việt Trung Company
- Free consultation: HS code check, tariff, import conditions.
- Full entrusted service: consulting, negotiation, packing, customs, shipping.
- Delivery to Vietnam in just 3–5 days.
- Warehouses in Hanoi, Da Nang, Ho Chi Minh City for easy pickup.
- Multi-modal transport: road, sea, air.
Why Choose Việt Trung Company?
- Over 15 years of experience in China – Vietnam logistics and trade.
- Expert team with deep knowledge of import/export regulations.
- Transparent pricing – clear quotations with no hidden fees.
- Data confidentiality & full cargo insurance guaranteed.
- Dedicated 24/7 support – professional and clear communication.
– Hanoi Office: 189 Quan Hoa Street, Nghia Do Ward, Hanoi City. Tel: 0965551166
– Da Nang Office: 2nd Floor, Savico Building, 66 Vo Van Tan, Thanh Khe District, Da Nang. Tel: 0935131816 – 0967371118
– Ho Chi Minh City Office: 264-264A Nguyen Thai Binh, Ward 7, Tan Binh District, HCMC. Tel: 0935086838 – 0962259911