Customs Consulting & Clearance for Official Imports

Viet Trung Company’s customs consulting and clearance service is designed to support individuals, small businesses, and enterprises in following the correct legal process when importing goods into Vietnam, especially from China.

We provide a complete solution: HS code consultation, import conditions check, documentation preparation, customs declaration, clearance, and delivery to customers’ warehouses.

With over 15 years of experience and a team of experts deeply knowledgeable in customs regulations, Viet Trung is committed to providing services that are professional – fast – accurate – cost-effective.

Customs Consulting & Clearance

1. Conditions for Official Import

  • Valid tax code and business license
  • Digital signature for VNACCS/VCIS login
  • Account for electronic customs declaration
  • Signed international sales contract
  • International payment account (T/T, L/C…)
  • Goods not listed as prohibited imports
  • Specialized permits if goods are subject to sectoral management

2. Customs Clearance Process at Viet Trung Company

Customs Clearance Process

We support clients through a clear 5-step process:

Step 1: Receive documents & initial consultation

  • Consult on HS codes, tax policies, import conditions
  • Check for required specialized permits
  • Advise on transport methods and suitable Incoterms

Step 2: Prepare and review documents

  • Sale Contract
  • Commercial Invoice
  • Packing List
  • Bill of Lading or Air Waybill
  • Certificate of Origin (C/O, if available)
  • Specialized permits (quarantine, inspection, etc. if required)
  • Printed electronic customs declaration

Step 3: Electronic customs declaration

  • File declarations via VNACCS system
  • System will assign channels: Green (immediate release), Yellow (document check), Red (physical inspection)

Step 4: Tax & fee payment

  • Import duty (based on HS code & taxable value)
  • VAT
  • Special consumption tax (if applicable)
  • Customs fees

Step 5: Final clearance & delivery

  • Viet Trung liaises directly with customs offices
  • After clearance, goods are delivered to the customer’s warehouse
  • Provide full documentation and keep records for post-clearance audit

3. Common Issues in Customs Procedures

  • Incorrect HS code → wrong tax rate or re-check
  • Missing or invalid C/O → loss of tax incentives
  • Lack of specialized permits → cargo held at port
  • Inexperience in handling Yellow/Red channel → delays

4. Customs Updates for 2025

  • Automation & smart customs: data connection between businesses and authorities
  • Enhanced post-clearance audits: stricter record-keeping required
  • Regular updates on specialized control lists
  • Promotion of e-C/O under FTAs (RCEP, CPTPP) for tax optimization

5. Tips for Efficient Customs Clearance

  • New importers should outsource customs clearance for first 3–5 shipments
  • Standardize internal workflow: document check – responsibility assignment – audit trail
  • Maintain template documents for each product category
  • Stay updated with General Department of Customs regulations

6. Viet Trung’s All-in-One Customs Services

  • Legal consulting & specialized permits
  • Negotiate & verify documents with Chinese suppliers
  • Register quality inspection, quarantine, conformity certification
  • Customs declaration & clearance
  • Delivery to Hanoi, Da Nang, Ho Chi Minh City

7. Why Choose Viet Trung for Customs Services?

  • 15+ years of China–Vietnam logistics experience
  • Experienced legal & customs specialists
  • Deep knowledge of Chinese goods characteristics
  • Nationwide warehouse & transport system
  • Fast – Accurate – Transparent – Accountable service

👉 Get Free Consultation on Official Import Services

VIET TRUNG COMPANY also provides ordering from Taobao, 1688, Tmall, Alibaba, sourcing Zara, H&M, Lining, and shipping from China to Vietnam with reliable speed, competitive pricing, and trusted service quality. We strive daily to improve and deliver maximum value and customer satisfaction.

Contact Viet Trung Company

Email: viettrungcompany2012@gmail.com
Website: www.viettrungcompany.com
Facebook: facebook.com/viettrungcompany
YouTube: youtube.com/@viettrungcompany
TikTok: tiktok.com/@viettrungcompany

– Hanoi Office: 189 Quan Hoa St., Nghia Do Ward, Hanoi | Tel: 0965551166
– Da Nang Office: 2nd Floor, Savico Building, 66 Vo Van Tan, Thanh Khe | Tel: 0935131816 – 0967371118
– Ho Chi Minh City Office: 264–264A Nguyen Thai Binh, Ward 7, Tan Binh Dist., HCMC | Tel: 0935086838 – 0962259911